Privacy Policy

Effective Date: August 8, 2025
Last Updated: October 30, 2025

1. Introduction

Summit Management Solutions LLC (“we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, communicate with us, or use our property management services.

By accessing or using our services, you agree to this Privacy Policy. If you do not agree, please do not use our website or services.

2. Information We Collect

We collect both personal and non-personal information to provide effective property management and client support services.

a. Personal Information

We may collect the following types of personal information:

  • Full name

  • Email address

  • Mailing address

  • Phone number

  • Property address

  • Payment information (for rent or service payments)

  • Tenant or owner account information

  • Maintenance request details

3. How We Use Your Information

Summit Management Solutions LLC may use the information we collect for purposes including:

  • Managing rental properties, tenants, and owner accounts

  • Responding to inquiries, maintenance requests, or service needs

  • Processing payments and invoices

  • Communicating important updates, notices, or policy changes

  • Sending marketing or promotional materials (only with your consent)

  • Complying with applicable legal obligations

  • Improving website content, functionality, and security

4. How We Share Your Information

We do not sell, rent, or trade your personal information.
We may share information with:

  • Service providers assisting in operations such as accounting, maintenance, or payment processing

  • Business partners (e.g., real estate agents or contractors) as needed to fulfill requested services

  • Law enforcement or regulatory authorities when required by law or to protect our rights and property

All third-party partners are required to maintain confidentiality and data protection standards consistent with this Privacy Policy.

5. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes described in this Policy, including legal, accounting, or reporting obligations.

6. Data Security

We use administrative, technical, and physical safeguards to protect your personal data from unauthorized access, loss, or misuse. While we strive for security, no electronic transmission or storage method is completely secure, and we cannot guarantee absolute protection.

7. Your Privacy Rights

You may have the right to:

  • Request access to, correction of, or deletion of your personal information

  • Opt out of marketing communications at any time

  • Request a copy of your personal data

To exercise your rights, please contact us using the information below.

8. Third-Party Links

Our website may include links to other websites or services operated by third parties. Summit Management Solutions LLC is not responsible for their privacy practices or content. Please review their privacy policies before providing any information.

9. Children’s Privacy

Our website and services are not directed to children under the age of 13, and we do not knowingly collect personal data from them. If we become aware that information has been collected from a child under 13, we will promptly delete it.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on our website with a new effective date. Continued use of our services after any changes constitutes acceptance of the revised Policy.

11. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:

Summit Management Solutions LLC
Email: summitmanagementsolutonsllc@ccompanies.net
Phone: (918) 967-0586‬
Mailing Address: 9905 Pennsylvania Ave, STE A Oklahoma City, OK 73159 USA